Export a diagram as PDF

With this function, you can export a diagram as a PDF file from the explorer.

You can either select a single diagram for export, or a folder. When selecting a folder, all diagrams contained are combined into one PDF document.

To export diagrams, follow these steps:

  1. In the explorer, select the diagram or the folder you want to export.

    You can change your selection via the export options described below.

  2. In the toolbar, click Import / Export > Export PDF.

    The export configuration dialog opens.

  3. Configure the export. Read more in section Export options.

  4. If you want to save your export configuration as default for your workspace, enable Save as defaults at the bottom of the dialog.

    • You need an administrator account to have this option available.
    • The export configuration is only saved when you export a PDF. If you cancel the export, your settings aren't saved.

  5. Click Export.

    The PDF is exported. The file is saved to your browser's download folder.

To export a diagram as PDF from the editor, use the print function in the toolbar. Read more in section Editor toolbar and keyboard shortcuts.

Export options

In the General section, the following options are available:

  • Language

    If multiple languages are set up for the workspace, select the language for the diagram you want to export.

  • Print in black and white

    Specify whether to print the diagram in color or black and white.

  • Show additional information

    Enable this option if you want to add printing attributes to the PDF document, for example the author, creation date, or page number. You can also add diagram attributes.

    The preview area shows how many attributes you can add and where they are positioned.

    To add diagram attributes, click Own attribute and select up to 3 diagram attributes for each attribute position.

  • Paper size

    Select a paper size for your PDF. The default is set to the international standard size A4.

  • Stretch small diagrams to whole page

    Specify whether small diagrams are enlarged to fit the full page.

In the Logo section, the following options are available:

  • Logo

    Add a custom logo. You can upload a new file or choose an image that already exists in your workspace. The maximum size for a logo file is 5 MB.

  • Use original size

    Specify whether to use the original size of the image file.

In the Orientation section, the following options are available:

  • Landscape or Portrait

    For the PDF pages, select landscape orientation or portrait orientation.

  • Diagram rotation

    Specify whether the diagram rotation is managed automatically or not.

    With Automatic, the internal diagram rotation is used.

    With Always, the diagram rotation you choose below is used.

    With Never, the diagram isn't rotated.

  • Diagram orientation

    If you've selected Always for the diagram rotation above, select whether to rotate the diagram clockwise or counterclockwise.

In the Distribution section, the following options are available:

  • Single page or Multiple pages

    Specify whether to have the diagram fitted to one page or, if necessary distributed over several pages.

    For printing on multiple pages, the diagram size and width will be automatically adjusted to the paper size.

In the Attribute visualization section, the following options are available:

  • Rule sets

    Select which attributes should be visible.

  • Risks and controls

    Specify whether to show the configured attributes for risks and controls.

  • Show attachment icon

    Specify whether to mark attachments by adding a paper clip icon.

In the Selected diagrams section, the following option is available:

  • Click Configure to add diagrams to your export or remove them.

  • If different views exist for the diagram, click Select a view to select the view you want to export. By default, the original view is selected.