Upload documents and pictures

In SAP Signavio Process Manager you can upload documents and pictures into your SAP Signavio file storage. These files can be linked to diagrams and, when published in SAP Signavio Process Collaboration Hub, are available to team members who have read access.


Embedding images that are not accessible to all users can display as broken image links when viewed without the necessary permissions or log-ins.

We recommend to embed images only as follows:

  • as unlisted images (with hidden names and implicit authentication tokens, HTTPS only)

    Example URL: https://external.domain.com/files/hidden-file-name-nobody-guesses?possibleToken=123nekot321

  • as publicly hosted images (without access or authentication restrictions, HTTPS only)

    Example URL: https://external.domain.com/files/my_image.png

When you host images externally, be aware that these image can possibly be accessed by third parties.


If the SAP Signavio file storage is enabled for your workspace, its size and the maximum upload file size are displayed in the workspace configuration dialog accessible via the top drop-down menu of the Explorer in the header Setup. To configure those limits according to your requirements, please contact our SAP Signavio service experts on the SAP ONE Support Launchpad.

If the file quota is exhausted or the size limit for a single file is exceeded, a warning displays.

In those cases, you can try to upload a smaller version of the file or delete unused pictures or documents from your file storage. To increase your storage space, please contact your workspace administrator.

Upload a document or picture to the SAP Signavio file storage

To upload a document or picture file, follow these steps:

  1. In the explorer, click Import / Export > Upload document/picture.

    The Choose or upload a file/picture dialog opens.

  2. Click Choose File to search for the file you want to upload.

    • Take note that there must be enough free space left in your file storage to upload the whole file.

    • Make sure not to exceed the maximum file size - by default, the maximum file size is 5 MB.

  3. Click the Save to and select Choose a different folder.

    Select a folder in your workspace. After selecting the new target folder, click OK.

  4. Click Save.

The document or picture is uploaded into your workspace.

Edit a file name

To edit the name and description of a file after upload, follow these steps:

  1. Click Edit > Change name/description.

    The Change name/description dialog opens.

  2. Add a new file name and description. Click Change name/description.

Update a document or picture

You can update a file in the SAP Signavio file storage by uploading a newer version of the file. Each link to this file opens the updated version as well.

To update a picture or document, follow these steps:

  1. Select a picture or document.

  2. Click Import / Export > Update picture or Update document.

    The Update picture or Update document dialog opens.

  3. Click Choose file, to select the document or picture, then click the Please choose a folder. drop-down arrow.

  4. Select a recent folder or click Choose a different folder.

  5. Select a folder in your workspace. After selecting the new target folder, click OK.

  6. Click Save.

The file is updated.

Download documents and pictures

To download a document or picture, follow these steps:

  1. Select the document or picture in the explorer.

  2. Click Import / Export > Download document or Download picture.

  3. The document or picture is downloaded and saved in the browsers download folder.

Supported file types

You can upload the following file types:

  • doc
  • docx
  • ppt
  • pptx
  • xls
  • xlsx
  • odt
  • ogg
  • zip
  • rar
  • pdf
  • audio/mpeg
  • audio/ogg
  • image/gif
  • image/apng
  • image/flif
  • image/webp
  • image/x-mng
  • image/jpeg
  • image/png
  • multipart/form-data
  • text/css
  • text/csv
  • text/html
  • text/php
  • text/plain
  • text/xml